POLICY AND PROCEDURES...PLEASE READ BEFORE BOOKING!
Event Planning Agreement — Policies & Procedures
1. Event Date and Description
On ______________________, the Client intends to host the following event (“Event”): ______________________________________.
This description shall serve as the official scope reference for all planning and coordination activities.
2. Scope of Planner Services
The Client hereby engages the Planner to provide professional event‑planning services, including but not limited to:
• Comprehensive event planning
• Event décor design and execution
Any additional services outside this scope must be approved in writing by both Parties.
3. Authorization for Contracts and Deposits
The Planner shall obtain the Client’s written authorization prior to:
• Entering into any binding agreements with third‑party vendors
• Issuing any non‑refundable retainer on behalf of the Client
No commitments shall be made without documented Client approval.
4. Payment Terms
The Parties agree to the following payment structure:
• a. Total Service Fee: Package price plus applicable taxes and delivery fees.
• b. Retainers Due Upon Execution: A non‑refundable payment of 25% is required to secure the booking.
• c. Final Payment: The remaining balance is due 14 days prior to the Event Date.
Failure to remit payment by the deadline may result in service suspension or cancellation.
5. Cancellation Policy
a. Cancellation by Client
The Client may cancel this Agreement at any time. The following terms apply:
• Cancellations made 21 days or more prior to the Event Date:
The Client may receive a partial refund, excluding the retainers and all costs incurred to date (e.g., supplies, materials, design time, vendor fees).
• Cancellations made less than 14 days prior to the Event Date:
No refund will be issued.
At the Planner’s discretion, funds may be transferred to a future event.
b. Cancellation by Planner
The Planner may cancel this Agreement at any time. If cancellation occurs, the Planner shall:
• Provide a qualified replacement Planner for Client approval (approval must be in writing), or
• Refund all monies paid by the Client, excluding any non‑refundable retainers previously authorized by the Client.
6. Dispute Resolution and Legal Fees
If a dispute arises that cannot be resolved through mutual agreement, the Parties agree to participate in mediation.
Should mediation fail and legal action ensue, the prevailing party shall be entitled to recover reasonable legal fees, including attorney’s fees.
7. Severability
If any provision of this Agreement is found to be invalid or unenforceable, that provision shall be severed.
All remaining provisions shall remain in full force and effect.
8. Legal and Binding Agreement
Rainbow Party operates as an event rental and décor service. Once the Event has taken place and all rented equipment, décor elements, and services have been delivered and utilized as agreed, the contractual obligations of Rainbow Party shall be deemed fully satisfied and the Agreement considered complete.
Design preferences, stylistic interpretations, or subjective opinions regarding décor, color schemes, creative execution, or aesthetic outcomes are not grounds for legal claims. Design‑related disputes are expressly excluded from legal pursuit, as décor and styling are inherently creative services subject to artistic interpretation.
The Parties acknowledge that by signing this Agreement, they accept these terms and agree that no legal action may be taken against Rainbow Party for matters related to design satisfaction, creative interpretation, or subjective aesthetic expectations.
This Agreement remains legally binding upon both Parties. Each Party affirms that they possess the authority to enter into this Agreement.
9. Governing Law and Jurisdiction
This Agreement shall be governed by the laws of the State and/or Country in which both Parties conduct business.
If the Parties operate in different jurisdictions, this Agreement shall be governed by the laws of ____________________.
10. Entire Agreement
This document constitutes the full and complete Agreement between the Parties.
Any amendments, additions, or modifications must be made in writing and signed by both Parties to be valid.